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Administrative Assistant

Tennessee Secretary of State/ Department of State -

Job DescriptionDivision of Charitable Solicitations and Gaming

Summary: Under general supervision, perform routine office/clerical duties including customer service, data entry, filing, and copying; receiving and routing telephone calls; receiving and routing daily mail.

Duties and Responsibilities
• Input registration/fee information into database.
• Prepare daily reports of fee receipts; sort and distribute mail.
• Compile statistical reports; prepare and mail notices and other information to registrants.
• File, copy, maintain inventory and order supplies.
• Assemble registration packets; respond to customer requests.
• Perform other duties as required.

Job RequirementsMinimum Qualifications
Education and Experience
• Graduation from an accredited college or university with a bachelor's degree; or associate’s degree and two years qualifying full-time increasingly responsible experience; or qualifying full-time increasingly responsible experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Additional coursework in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Knowledge and Abilities
• Demonstrated experience with MS Word, Excel and other MS products.
• Knowledge of clerical office methods and procedures, standard business English, spelling and arithmetic.
• Ability to communicate information to the public in a professional manner both orally and in writing.

Physical Requirements
• Good hearing, vision and manual dexterity.

Health, Safety and Materials Security
• Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided.
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Take whatever measures are necessary to protect materials, property, and/or materials from loss, mutilation or theft.

Qualifications Education: Varies
Experience: No experience required

Work HoursCompensationJob typeStart Date
8 a.m. - 4:30 p.m.$2500 per monthFull timeAugust 29, 2015

Company Description Mission
The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness and accountability in a customer-centered environment.

Contact Information Maggie Bahou

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