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Business Office

Refunds

Refunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Refund Calculation

2015 – 2016 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds for dropped courses are processed beginning 3 weeks after classes begin. Refunds are processed to the student in the form of a check or direct deposit.

After the term begins on May 31st, if you are dropping a class and adding a different class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is Regents Online courses. Regents Online courses are charged at a different per hour rate and are charged separately from Vol State courses. Regents Online courses cannot be evenly exchanged with Vol State courses.

If you are enrolled in only one class and want to drop it and add another, you must add first.

Fee adjustments will be based on courses dropped. Students who register and then drop hours or withdraw completely during a fee adjustment period will be assessed a prorated fee for dropped hours. For example, fees for a student registered for 15 hours that drops to 9 hours during the 75% refund period will be re-calculated for 9 hours at the full rate per hour and 6 hours at 25% of the rate per hour. The difference between the re-calculated fees and the original tuition would be the refund to the student.

Fees are adjusted based on the date the drop/withdrawal is processed through the My Volstate Portal, or the date the drop/withdrawal is prepared by the Records & Registration Office. Please refer to the chart below for refund dates.

Fee payment deadlines


If you register/add classes
      Maymester 2016
Fees are due by
Before May 5th May 5th
On or After May 5th At time of Registration
If you register/add classes
Summer 2016
Fees are due by
Before May 20th May 20th
On or After May 20th At time of Registration
If you register/add classes
      Spring 2016
Fees are due by
Before January 8th January 8th
On or After January 8th At time of Registration

**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register. Visit the Business Office website for additional information.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Summer 2016

Session

100% 75% 25%
10 Week May 30, 2016 June 8, 2016 June 17, 2016
1st 5 Week May 30, 2016 June 4, 2016 June 8, 2016
2nd 5 Week July 4, 2016 July 9, 2016 July 13, 2016
1st 3 Week May 30, 2016 June 2, 2016 June 4, 2016
2nd 3 Week July 4, 2016 July 7, 2016 July 9, 2016
RODP May 30, 2016 June 8, 2016 June 16, 2016
Maymester May 8, 2016 May 11, 2016 May 13, 2016
Spring 2016
Session 100% 75% 25%
Full Term January 18, 2016 February 1, 2016 February 13, 2016
RODP January 18, 2016 February 1, 2016 February 14, 2016
1st 5 Week January 18, 2016 January 23, 2016 January 27, 2016
1st 7 Week January 18, 2016 January 25, 2016 January 30, 2016
Full Time Friday January 23, 2016 February 1, 2016 February 13, 2016
10 Week February 23, 2016 March 3, 2016 March 12, 2016
2nd 5 Week February 23, 2016 February 28, 2016 March 3, 2016
2nd 7 Week March 13, 2016 March 20, 2016 March 25, 2016
3rd 5 Week March 29, 2016 April 3, 2016 April 7, 2016
RODP 1st 7 Week January 18, 2016 January 24, 2016 January 29, 2016
RODP 2nd 7 week March 13, 2016 March 20, 2016 March 26, 2016
Fall 2015
Session 100% 75% 25%
Full Term August 23, 2015 September 6, 2015 September 18, 2015
RODP August 23, 2015 September 6, 2015 September 19, 2015
1st 5 Week August 23, 2015 August 28, 2015 September 1, 2015
1st 7 Week August 23, 2015 August 30, 2015 September 4, 2015
Full Time Friday August 27, 2015 September 10, 2015 September 22, 2015
10 Week August 31, 2015 September 9, 2015 September 18, 2015
2nd 5 Week

September 28, 2015

October 3, 2015 October 7, 2015
2nd 7 Week

October 14, 2015

October 21, 2015 October 26, 2015
3rd 5 Week

November 2, 2015

November 7, 2015 November 11, 2015
RODP 1st 7 Week August 23, 2015 August 28, 2015 September 4, 2015

RODP 2nd 7 Week

October 18, 2015 October 22, 2015 October 31, 2015

*Refunds are calculated on billed credit hours.

** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

***Visit the Business Office website for additional information.

****The online payment system is working:  https://portal.volstate.edu

*****The deferred payment plan is not available for the summer term. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of Regents Online Degree Program (RODP) courses. RODP courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.