Refunds
Refunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.
Refund Calculation
2012 – 2013 Information
Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds for dropped courses are processed beginning 3 weeks after classes begin. Refunds are processed to the student in the form of a check or direct deposit.
After the term begins on June 3rd, , if you are dropping a class and adding another class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is Regents Online courses. Regents Online courses are charged at a different per hour rate and are charged separately from Vol State courses. Regents Online courses cannot be evenly exchanged with Vol State courses.
If you are enrolled in only one class and want to drop it and add another, you must add first.
Fee adjustments will be based on courses dropped. Students who register and then drop hours or withdraw completely during a fee adjustment period will be assessed a prorated fee for dropped hours. For example, fees for a student registered for 15 hours that drops to 9 hours during the 75% refund period will be re-calculated for 9 hours at the full rate per hour and 6 hours at 25% of the rate per hour. The difference between the re-calculated fees and the original tuition would be the refund to the student.
Fees are adjusted based on the date the drop/withdrawal is processed through Pride Online, or the date the drop/withdrawal is prepared by the Records & Registration Office. Please refer to the chart below for refund dates.
Fee payment deadlines
| If you register/add classes Maymester |
Fees are due by |
|---|---|
| Before May 8th | May 8th |
| On or After May 8th | At time of Registration |
| If you register/add classes Summer |
Fees are due by |
|---|---|
| Before May 28th | May 28th |
| May 28th through late registration | At time of Registration |
| If you register/add classes Spring |
Fees are due by |
|---|---|
| Before January 8th | January 8th |
| January 8th through late registration | At time of Registration |
**The Deferred Payment Plan is not offered for Maymester or Summer term.
REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register. Visit the Business Office website at www.volstate.edu/businessoffice for additional information.
Refund Dates
Summer 2013
| Session | 100% | 75% | 25% |
|---|---|---|---|
| 10 Week | June 2, 2013 | June 11, 2013 | June 20, 2013 |
| 1st 5 Week | June 2, 2013 | June 7, 2013 | June 11, 2013 |
| 2nd 5 Week | July 7, 2013 | July 12, 2013 | July 16, 2013 |
| RODP | June 2. 2013 | June 11, 2013 | June 19, 2013 |
| Maymester | May 9, 2013 | May 12, 2013 | May 14, 2013 |
Spring 2013
| Session | 100% | 75% | 25% |
|---|---|---|---|
| Full Term | January 16, 2013 | January 30, 2013 | February 11, 2013 |
| RODP | January 16, 2013 | January 30, 2013 | February 13, 2013 |
| RODP 7 Week | January 16, 2013 | January 23, 2013 | January 29, 2013 |
| 1st 5 Week | January 16, 2013 | January 21, 2013 | January 25, 2013 |
| 1st 7 Week | January 16, 2013 | January 23, 2013 | January 28, 2013 |
| 10 Week | February 20, 2013 | March 1, 2013 | March 10, 2013 |
| 2nd 5 Week | February 20, 2013 | February 25, 2013 | March 1, 2013 |
| 2nd 7 Week | March 6, 2013 | March 13, 2013 | March 18, 2013 |
| 3rd 5 Week | March 31, 2013 | April 5, 2013 | April 10, 2013 |
Fall 2012
| Session | 100% | 75% | 25% |
|---|---|---|---|
| Full Term | August 26, 2012 | September 7, 2012 | September 21, 2012 |
| 1st 5 Week | August 26, 2012 | August 29, 2012 | September 3, 2012 |
| 1st 7 Week | August 26, 2012 | August 31, 2012 | September 6, 2012 |
| Regents Online | August 26, 2012 | September 7, 2012 | September 21, 2012 |
| Full Time Friday | August 30, 2012 | September 13, 2012 | September 26, 2012 |
| 10 Week | September 3, 2012 | September 12, 2012 | September 21, 2012 |
| 2nd 5 Week | September 28, 2012 | October 3, 2012 | October 7, 2012 |
| 2nd 7 Week | October 17, 2012 | October 24, 2012 | October 29, 2012 |
| RODP 7 Week | August 27, 2012 | September 2, 2012 | September 6, 2012 |
*Refunds are calculated on billed credit hours.
** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.
***Visit the Business Office website at http://www.volstate.edu/BusinessOffice/ for additional information.
****The online payment system is working: http://www.volstate.edu/Pride/
*****The deferred payment plan is avavilabe for Fall 2012. For additional information, visit, http://www.volstate.edu/BusinessOffice/deferredpayment.php
Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.
The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.
Maintenance Fee Refunds
Refunds are 100% for courses canceled by the institution.
Changes in courses involving the adding and dropping of equal numbers of semester credit hours for the same term at the same time require no refund or assessment of additional maintenance fees.
A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.
A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.
The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.
Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.
Other exceptions may be requested through the Office of the Vice-President for Student Services.
Out-of-State Tuition Refunds
The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.