Purchasing Department, Vendor Frequently Asked Questions - Invoices
Volunteer State Community College | Business & Finance Division
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Bids | Invoices | Vendor Applications
1. Who do I send invoices to? Send all invoices to the attention of Volunteer State Community College’s Account Payable Office, 1480 Nashville Pike, Gallatin TN 37066-3188.
2. What information is needed when invoicing? Along with the specific items being billed, please be sure to include the purchase order or contract number and the College employee requesting the item. This will aid Accounts Payable in prompt processing of your invoice.
3. Who do I contact with a questions regarding payment on an invoice? You may contact the Accounts Payable Office at (615) 230-3582.
4. How long will it take for payment to be made? After an invoice is received and paperwork is complete, invoices are typically processed within 7-10 business days. Invoices for capital projects take longer due to processing requirements through our Tennessee Board of Regents.
5. How do I bill for freight? Freight should be a separate line items on the invoice. Freight for bids can only be paid if it was included on the original Invitation to Bid.
