Welcome to the Records and Registration Office transfer student webpage. Our goal is to provide important information that will guide you through the transfer process. Do not hesitate to contact us and let us know how we can ensure that you have a smooth transition to our campus.
Once you have completed the Application for Admission and have been admitted to Vol State, you may earn transfer credit.
Students transferring from other colleges should request official transcripts be mailed to the Office of Admissions from each college attended.
Transcripts must be official and must be mailed directly from the school to Vol State. Vol State does not evaluate transcripts faxed or student copies. Transcripts should be mailed to:Admissions Office
Volunteer State Community College
1480 Nashville Pike
Gallatin, TN 37066
How Will My Credits Transfer?
Students looking for how their classes will transfer from school to school may refer to the transfer equivalency guides for available articulations. All collegiate level coursework for each transfer student will be evaluated according to the following criteria:
- It is completed at a regionally accredited institution
- Course content equivalent to course taught at the same level at Volunteer State Community College;
- The same credentialing requirements for faculty at the transferring institution.
Credits from institutions on the quarter hour system will be converted to semester hours dividing the quarter hour by 1.5.
Courses that were taken at another institution at a junior level or higher generally transfer as Elective Credit. However, you do have the opportunity to request a review of the course by the respective Division for specific credit or other options as needed to meet graduation requirements.
Only grades of "D" or higher will be accepted for credit. Additionally, transfer grades are not calculated in the Vol State GPA.
Maximum External Credit Allowed From Various Sources
Not more than a total of 75 percent of semester hours credit can be granted by Vol State through any combination of external sources: credit granted for service in the Armed Forces (including physical education credit and credit for courses offered through the American Council on Education or other service schools), advanced placement credit (the Advanced Placement Program and College-Level Examination Program of the College Entrance Examination Board, credit by examination, or previous training or work experience qualifying for degree credit).
Should a student be granted the maximum total of 75 percent of semester hours credit through external sources, he/she must still complete all specific degree or certificate requirements as given in an outlined Program of Study. In order to receive a credential from Vol State, students must meet the 25 percent of semester hours graduation residence requirement for conferral of the credential. At least 25 percent of semester credit hours applied toward a degree or certificate must be completed in residence at Volunteer State Community College.
Prior Learning Assessment and Alternate Sources of Credit
Credits are provided by not only classroom activities but also through other places in life. The following alternative sources of credit are outlined in the Policy.
- Awarding of transfer credit based on completion of Continuing Education courses is considered on a case-by-case basis. Documentation including submission of official transcripts of courses taken, documentation of course content, contact hours, the standards for assessing student work and certification of the credentials of the course instructor may be required and must be submitted by the student to the appropriate Academic Dean for consideration. The Academic Dean will review the documentation submitted and coordinate with the Office of Records and Registration to confirm or deny approval of courses approved for transfer.
Veterans will receive three semester hours (less credit already earned) of physical education credit and HED 120 (Intro upon request and presentation of a copy of their discharge form (DD214) to the Office of Records and Registration. Reservists who have served six months active duty under the provision of the Reserve Forces Act of 1955 are not considered veterans; they may, however, be excused from taking the required physical education activity courses upon the presentation of a copy of their discharge form (DD214) to the College Registrar.
The College Registrar should be consulted to determine whether additional credit can be given for courses offered through the American Council on Education (ACE) or other service schools. An evaluation of service credit is not made until a student has applied and been granted admission to the College and a transcript has been provided to the College from their military service branch.
- Volunteer State participates in the Advanced Placement Program of the College Entrance Examination Board (CEEB). To be eligible for credit, an entering freshman must place in group three, four, or five of the CEEB Advanced Placement Tests. Each applicant, under this plan, is required to take the Advanced Placement Test of the CEEB during his senior year in the secondary school. The tests are scored by the CEEB and an official copy should be sent from them to the Office of Admissions at the College. Credit at Volunteer State Community College for the Advanced Placement test will be given as follows:
AP Exam AP Score VSCC Course for which credit will be granted Semester Hours Art History 3, 4 or 5 ARTH 2010
Biology 3 BIOL 1010 or BIOL 1110
Biology 4 BIOL 1010 & 1020 or BIOL 1110 & 1120 8 Calculus AB 3 MATH 1830 3 Calculus AB 4 or 5 MATH 1830 or MATH 1910 3 Calculus BC 3 MATH 1910 or MATH 1920 3 Chemistry 3 CHEM 1110 4 Chemistry 4 CHEM 1110 & CHEM 1120 8 Chinese Language & Culture 3 1010 & 1020 Beginning Language I & II 6 Chinese Language & Culture 4 1010, 1020 & 2010 Intermediate Language I 9 Chinese Language & Culture 5 1010, 1020, 2010 & 2020 Intermediate Language II 12 Computer Science A 3, 4 or 5 Determined by individual Community College 3 Macroeconomics 3, 4 or 5 ECON 2010 3 Microeconomics 3, 4 or 5 ECON 2020 3 English Language 3 ENGL 1010 3 English Language 4 or 5 ENGL 1010 & ENGL 1020 6 English Literature 3, 4 or 5 ENGL 2210 & 2220 Survey of British Literature I & II 6 Environmental Science 3, 4 or 5 Physical/Natural Science Core Requirement 4 European History 3, 4 or 5 HIST 1010 & 1020 6 French Language & Culture 3 FREN 1010 & 1020 6 French Language & Culture 4 FREN 1010, 1020 & 2010 9 French Language & Culture 5 FREN 1010, 1020, 2010 & 2020 12 German Language & Culture 3 1010 & 1020 Beginning Language I & II 6 German Language & Culture 4 1010, 1020, & 2010 Intermediate Language I 9 German Language & Culture 5 1010, 1020, 2010 & 2020 Intermediate Language II 12 Comparative Government & Politics 3, 4 or 5 Social Science Core Requirement 3 US Government Politics 3, 4 or 5 POLS 1030 3 Human Geography 3, 4 or 5 Social Science Core Requirement 3 Italian Language & Culture 3 1010 & 1020 Beginning Language I & II 6 Italian Language & Culture 4 1010, 1020 & 2010 Intermediate Language I 9 Italian Language & Culture 5 1010, 1020, 2010 & 2020 Intermediate Language II 12 Japanese Language & Culture 3 1010 & 1020 Beginning Language I & II 6 Japanese Language & Culture 4 1010, 1020 & 2010 Intermediate Language I 9 Japanese Language & Culture 5 1010, 1020, 2010 & 2020 Intermediate Language II 12 Latin 3 1010 & 1020 Beginning Language I & II 6 Latin 4 1010, 1020 & 2010 Intermediate Language I 9 Latin 5 1010, 1020, 2010 & 2020 Intermediate Language II 12 Music Theory 3, 4 or 5 Music Theory I 3 Physics B 3 PHYS 2010 4 Physics B 4 PHYS 2010 & 2020 8 Physics C 3 Pt 1 PHYS 2110 4 Physics C 3 Pt 2 PHYS 2120 4 Psychology 3, 4 or 5 PSYC 1030 3 Spanish Language 3 SPAN 1010 & 1020 6 Spanish Language 4 SPAN 1010, 1020 & 2010 9 Spanish Language 5 SPAN 1010, 1020, 2010 & 2020 12 Spanish Literature & Culture 3, 4 or 5 No equivalent community college course 3 Statistics 3, 4 or 5 MATH 1510 or MATH 1530 3 Studio Art Drawing 3, 4 or 5 Drawing I 3 Studio Art 2D Design 3, 4 or 5 2D Design I 3 Studio Art 3D Design 3, 4 or 5 3D Design I 3 US History 3, 4 or 5 HIST 2010 & 2020 6 US Government & Politics 3, 4 or 5 POLS 1030 3 World History 3, 4 or 5 HIST Survey of World Civilization I & II 6
Advanced Placement credit may be granted by Vol State for satisfactory achievement on the General Examination of the College-Level Examination Program (CLEP) of the CEEB. Such credit will be granted as recommended by the American Council on Education, through its Commission on Accreditation of Service Experiences. The total amount of credit granted for all five tests of the General Examination may not exceed 30 semester hours of credits. Also, advanced placement credit may be granted by Vol State for satisfactory achievement on the Subject Examinations of CLEP.
Students having earned the Certified Administrative Professional certification are eligible to receive eighteen (18) semester hours of credit at Volunteer State Community college as follows:
Course Course Description Credit BUSN 1302 Keyboarding with Word Processing 3 BUSN 2370 Business Law 3 ECON 2010 Principles of Economics I 3 OMT 101 Beginning Keyboard 3 OMT 253 Office Procedures 3 Business Elective To be approved by the Business Division Dean 3 Total Credit 18
In order to receive VSCC credit for CAP the student must meet the following criteria:
- Be accepted into the College
- Show validated evidence of the CAP certificate.
- Complete eighteen (18) semester hours of approved courses at the college.
Examinations for credit in courses offered by the College are offered to students who believe they have already mastered the material of the course through private study, technical employment, or the like. The College will recognize credit for exam offered through the Educational Testing Service, CLEP exam program. Local tests will not be developed for courses where CLEP exams are available. Students interested in taking a CLEP exam should contact the Testing Office for registration and testing information.
Entering students may obtain credit for certain courses by obtaining high scores on the appropriate tests as follows:
ACT English Subtest score of 27-30 ENGL 1010 SAT Critical Reading Subtest score of 610-690 ENGL 1010 ACT English Subtest score of 31 or higher ENGL 1010 & ENGL 1020 SAT Critical Reading Subtest score of 700 or higher ENGL 1010 & ENGL 1020 The ACT code for Volunteer State Community College is 4037. The SAT code is 1881.
ACT, SAT and COMPASS scores must be valid or within three years of original test date.
CLEP SUBJECT EXAMINATIONS
CLEP Subject Test Minimum Score VSCC Course Semester Hours Credit American Government 50 POLS 1030 3 American Literature 50 ENGL 2110 & 2120 6 Analyzing & Interpreting Literature 50 Credit for Literature Requirement or specific ENGL course 6 Biology 50 BIOL 1110, 1120 8 Calculus 50 MATH 1910 4 Chemistry 50 CHEM 1110 & 1120 8 College Algebra 50 MATH 1130 or MATH 1630 3 College Composition 50 ENGL 1010 & 1020 6 College Composition Modular 50 ENGL 1010 & 1020 3/6 College Mathematics 50 MATH 1010 3 English Literature 50 ENGL 2010 & 2020 or ENGL 2210 & 2220 6 Financial Accounting 50 ACCT 1010 3 French Language, Level I 50 FREN 1010 & 1020 6 French Language, Level II 59 FREN 1010 & 1020, FREN 2010 & 2020 12 German Language, Level I 50 GERM 1010 & 1020 6 German Language, Level II 60 GERM 1010 & 1020, GERM 2010 & 2020 12 History of the United States I 50 HIST 2010 3 History of the United States II 50 HIST 2020 3 Human Growth & Development 50 Psychology of Human Growth & Development of Life Span Psychology 3 Humanities 50 Credit for Humanities Requirement 6 Information Systems & Computer Applications 50 INFS 1010 3 Introduction to Educational Psychology 50 Educational Psychology 3 Law 50 Business Law 3 Introductory Psychology 50 PSYCH 1030 3 Introductory Sociology 50 SOCI 1010 3 Natural Sciences 50 BIOL 1010 & 1020 8 Precalculus 50 MATH 1710 3 Principles of Macroeconomics 50 ECON 2010 3 Principles of Management 50 Principles of Management 3 Principles of Marketing 50 Principles of Marketing 3 Principles of Microeconomics 50 ECON 2020 3 Social Sciences & History 50 Elective 6 Spanish Language, Level I 50 SPAN 1010 & 1020 6 Spanish Language, Level II 63 SPAN 1010 & 1020, SPAN 2010 & 2020 12 Western Civilization I 50 HIST 1110 3 Western Civilization II 50 HIST 1120 3
CLEP subject exams can be taken in order for credit to be obtained at another institution which accepts CLEP credit. Before registering for a CLEP exam that will be used at another institution, please contact the institution in order to determine if the CLEP credit is accepted, the minimum score needed and for which course credit is granted. The Testing Center offers other CLEP exams in addition to the exams listed. For more information concerning the expanded list of exams contact the Testing office.
Any student who has been admitted to the college may make application to take an examination for credit, in limited courses in the Division or Divisions housing the course(s) in question. No examination may be given if a CLEP test is offered for that course. A student should be certain that he/she has at least the minimal preparation and background required before attempting any examination. Examinations may not be given in sequential courses numbered lower than those the student has already completed. The form of the examination and the method of administering it are left to the discretion of the Division Dean. Proficiency examinations cannot be taken to repeat course work or be used in lieu of an “F” or “I”. Credit examinations may not be taken in areas where a student has been given course exemption without credit. Credit by examination is recorded on the transcript as “Pass, credit by examination.” Credit by Examination is limited to one attempt per course.
To receive credit by examination, students must do the following:
- Student must submit completed application to division chair to challenge by exam. Approval will be indicated to the applicant in writing along with other information regarding the process.
- Student may apply at any time during the year. The Division will schedule the administration and the scoring of the exam in a timely manner.
- The Division Dean will notify the student in writing of the results of the examination, and if the student has passed, will submit the proper forms to the Office of Records and Registration. If the Credit by Examination is approved, the student must pay the current maintenance fee per credit hour awarded to have the course shown on the permanent record.
- Currently enrolled and former credit students may request college credit for the successful completion of acceptable national, regional, or state examination. An official copy of the credential should be submitted to the Office of Admissions. Upon evaluation by the College Registrar and Academic Dean deemed most appropriate, credit may be applied to specific courses offered by the College or to elective courses such as those listed in the college catalog as “Selected Topics.” Any credit approved will be transcripted by the Office of Records and Registration as credit by exam.
Under certain circumstances, limited credit may be granted for on-the-job training. Verification of completion of the training and complete description of the training completed must be submitted to the College Registrar before an evaluation will be made. An evaluation will be made only for students who are currently enrolled at Volunteer State Community College. The steps below should be followed to request that credit be given:
- The student must present to the appropriate Academic Dean complete information relative to the type of training completed. This should include the place the training was obtained, the materials covered with regard to the kind of training received, and the number of clock hours involved in the training.
- The Academic Dean will assign an individual in the discipline involved to evaluate the material presented by the student.
- This evaluation will be presented to the College Registrar who, in consultation with the evaluator, will determine the courses for which credit may be granted.
No credit shall be awarded without the signatory approval of the Vice President of Academic Affairs.Credit will be posted on the transcript in term of the courses for which credit is being given. This credit will be listed under the heading; “Credit Granted on the Basis of On the Job Training.”
- Foreign Language Placement Tests
Students who have taken Chinese, French, or Spanish in high school or have otherwise acquired proficiency in Chinese, French, or Spanish may be placed at the appropriate level on the basis of a placement test. This placement test will be given at the beginning of the fall, spring, and summer semesters in the Testing Center. The test is computerized and can be taken by making an appointment with the Testing Center until the end of the registration/drop-add period. Upon completion with a C or above of the courses in which the student is placed, the student receives credit for all lower-numbered courses in the 1010-1020- 2010-2020 sequence. For example, a student placed in 2020 would, on passing the course, receive credit for 1010, 1020, and 2010. A grade of P for Pass will be assigned for credit earned through the placement test.
- Portfolio Credit
Currently enrolled and former credit students may request consideration of college credit to be awarded for life experience. The Portfolio Assessment Committee has the responsibility of working with the student to evaluate the request and to determine if the Portfolio Credit option is appropriate.
The Office of Records & Registration oversees the Portfolio Credit application process. Applicants may contact the Office at 615-230-3466 or go to www.volstate.edu/Records/Prior-Learning-Assessment.php, to obtain a description of the application process and required forms. A non-refundable $25 application fee per course is required for credit requested. If credit is awarded, the student pays the maintenance fee per credit hour(s) minus the $25 fee. Students requesting Portfolio Credit should apply at least one semester before they are considering enrolling in a particular class. Requests for Portfolio Credit must be submitted at least two semesters prior to graduation. Credit awarded through any of the options listed is not considered part of the College’s graduation residency requirements.
Portfolio Credit may be granted through two options:
OPTION 1: Credit for Courses offered by Volunteer State
Submission of a portfolio documenting professional experience that relates directly to specific course content offered by VSCC and approval of this portfolio by a college committee.
Submission of the content and outcomes of prior learning through structured not-for-credit instruction offered by private or public agencies, verified by certificate or transcript, and approval of this content and outcomes by a college committee.
OPTION 2: Credit for Elective Credit (Selected Topics Courses)
Submission of a portfolio documenting work or other experience that is worthy of college credit but does not match specific existing credit courses offered by Vol State and approval of this portfolio by a college committee
Submission of the content and outcomes of prior learning through structured not-for-credit instruction offered by private or public agencies, verified by certificate or transcript, and approval of this content by a college committee.
Portfolio Credit may not be requested for subject areas that offer CLEP or credit by examination options.
Students interested in pursuing Portfolio Credit should contact the Office of Records & Registration.
- Correspondence or Extension Credit
Volunteer State Community College accepts semester hours earned by correspondence and/or extension, provided that such credits are taken from an institution which is a member of the University Extension Association, the Teacher College Extension Association, or the appropriate regional accrediting association.
Prior to a student’s initial registration at Vol State as a regular student, the Office of Records and Registration will determine the acceptability of extension and/or correspondence earned at other institutions. After the student has been admitted as a regular student, whether he/she is a beginning freshman or a transfer student, he/she will not be given credit applicable to any Vol State degree for subsequent correspondence or extension courses unless he/she has obtained, prior to his/her enrollment in such courses, written permission from the College Registrar.
No student is permitted to enroll for correspondence or extension courses while he/she is carrying a maximum load at Vol State.
A student who has completed at least 25 percent of semester credit in residence at Volunteer State Community College toward completion of degree requirements may earn additional credits by acceptable correspondence or extension work, or by residence at another approved institution.
- Articulated High School Credits
Volunteer State Community College partners with certain county school systems to allow applicants who graduated from high school within two years of enrollment at VSCC and made at least a B in specified Career and Technical (Vocational) courses to earn college credits for those high school courses. A complete list of courses, participating high schools, and an explanation of the process to obtain credits can be found online at www.volstate.edu/CTE/ or by contacting the Office of Admissions.
- International Baccalaureate Credit
Volunteer State Community College recognizes International Baccalaureate achievement by awarding credits that may be counted toward courses required for graduation. International Baccalaureate test scores accepted for credit by the various departments at Volunteer State are listed below. Students who have taken tests in other areas may submit their scores to the appropriate dean’s office for evaluation.
Standard Level IB Courses
International Baccalaureate Course
Art A (SL)
4 Art Studio Elective 3 Art A (SL) 5 ART 1030 3 Art A (SL) 6 or 7 ART 1030, Art Studio Elective 3,3 Art B (SL) 5-7 ART 1030 3 Chemistry (SL) 5-7 CHEM 1110 & CHEM 1120 8 Economics (SL) 6 or 7 ECON 2010 & ECON 2020 6 English A1 (SL) 5 ENGL 1010 3 English A1 (SL) 6 or 7 ENGL 1010 & ENGL 1020 6 French A1 (SL) 6 FREN 1010 & FREN 1020 6 French A1 (SL) 7 FREN 2010 & FREN 2020 6 German A1 (SL) 6 6 hours of Foreign Language Electives 6 German A1 (SL) 7 6 hours of Foreign Language Electives 6 Japanese A1 (SL) 6 6 hours of Foreign Language Electives 6 Japanese A1 (SL) 7 6 hours of Foreign Language Electives 6 Latin A1 (SL) 6 6 hours of Foreign Language Electives 6 Latin A1 (SL) 7 6 hours of Foreign Language Electives 6 Mathematics (SL) 5 MATH 1710 3 Mathematics (SL) 6 MATH 1710, MATH 1830 3, 3 Music A (SL) 6 or 7 MUS 1030 3 Physics (SL) 7 PHYS 1030 (Credit not awarded for engineering students) 4 Psychology (SL) 5-7 PSYC 1030 3 Russian A1 (SL) 6 6 hours of Foreign Language Electives 6 Russian A1 (SL) 7 6 hours of Foreign Language Electives 6 Spanish A1 (SL) 6 SPAN 1010 & SPAN 1020 6 Spanish A1 (SL) 7 SPAN 2010 & SPAN 2020 6 Theatre Arts (SL) 5-7 THEA 1030 3
Higher Level IB Courses
International Baccalaureate Course IB Score VSCC Course Semester Hours Art (HL) 5 Studio Elective 3 Art (HL) 6 or 7 Up to six credit hours studio elective with portfolio review Biology (HL) 5-7 BIOL 1010 & BIOL 1020 or BIOL 1110 & 1120 8 Chemistry (HL) 5-7 CHEM 1110 & CHEM 1120 8 Economics (HL) 5-7 ECON 2010 & ECON 2020 6 English A1 (HL) 5 ENGL 1010 3 English A1 (HL) 6 or 7 ENGL 1010 & ENGL 1020 6 French A1 (HL) 5 FREN 1010 & FREN 1020 6 French A1 (HL) 6 or 7 FREN 2010 & FREN 2020 6 German A1 (HL) 5 6 hours of Foreign Language Electives 6 German A1 (HL) 6 or 7 6 hours of Foreign Language Electives 6 History (HL) 5-7 History Elective 3 Japanese A1 (HL) 5 6 hours of Foreign Language Electives 6 Japanese A1 (HL) 6 or 7 6 hours of Foreign Language Electives 6 Latin A1 (HL) 5 6 hours of Foreign Language Electives 6 Latin A1 (HL) 6 or 7 6 hours of Foreign Language Electives 6 Mathematics (HL) 5-7 MATH 1710 & MATH 1830 6 Philosophy (HL) 5-7 PHIL 1030 3 Physics (HL) 5-7 PHYS 2010 & PHYS 2020 8 Psychology (HL) 6 or 7 PSYC 1030 3 Russian A1 (HL) 5 6 hours of Foreign Language Electives 6 Russian A1 (HL) 6 or 7 6 hours of Foreign Language Electives 6 Spanish A1 (HL) 5 SPAN 1010 & SPAN 1020 6 Spanish A1 (HL) 6 or 7 SPAN 2010 & SPAN 2020 6 Theatre Arts (HL) 5-7 THEA 1030 3
We do not automatically award credit from international colleges. However, if you feel the course content is equivalent to a course taught at the same level at Vol State, you may submit an educational credential evaluation from one of the agencies provided at http://www.naces.org/members.htm.
Upon receipt of the educational credential evaluation, the Records Office will distribute your request to the academic division for evaluation. If your coursework is approved by the academic division, you will be awarded transfer for credit of the approved course(s).
Viewing My Transfer Credit
To view your transfer credit evaluation, you may refer to the steps below.
- Login to MyVolstate
- Click on the Pride Online tab
- Click on Academic Transcript in the Student Records section
- Click Submit
- Click Transfer Credit”