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Supreme Court Records Processing Assistant

Tennessee Secretary of State -

Job DescriptionSupreme Court Records Processing Assistant
Tennessee Department of State
Tennessee State Library and Archives Archival Technical Services

Summary: Process historic Tennessee Supreme Court case files as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, and rehousing of case files.

Duties/Responsibilities
• Perform basic surface cleaning on case file documents, removing metal or other fasteners. Prepare page count for future copy orders.
• Read and analyze each case for key descriptive information.
• Enter information into a Microsoft Access database which is searchable online.
• Rehouse cases in archival folders and boxes, keeping careful track of newly-assigned box numbers.
• Some case files require handling of case exhibits, including 3-dimensional objects, photographs, maps, and other items requiring separate storage.
• Perform other duties as assigned.

Job RequirementsMinimum Qualifications
Education and Experience:
• High school diploma and college-level coursework in American History.

Knowledge and Abilities:
• Ability to decipher 18th and 19th century handwriting.
• Ability to quickly scan and distill information from large case files.
• Basic understanding of legal and judicial proceedings.
• Good descriptive skills; experience with cataloging/metadata is preferred.
• Ability to recognize topics, names and organizations from Tennessee history.
• Familiarity with MSAccess or other relational databases.

Physical Requirements:
• Ability to handle boxes and equipment weighing a minimum of forty (40) pounds.
• Good hearing, vision and manual dexterity.

Health, safety and collections security:
• Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided.
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Take all measures necessary to protect the collections from loss, mutilation or theft.

Note: This is a temporary part-time position and may be renewed on an annual basis.


Qualifications Education: High school
Experience: other


Work HoursCompensationJob typeStart Date
Part-time$12.50 per hourPart timeDecember 12, 2017

Company Description Tre Hargett was elected by the Tennessee General Assembly to serve as Tennessee’s 37th secretary of state in 2009 and re-elected in 2013 and 2017. Secretary Hargett is the chief executive officer of the Department of State with oversight of more than 300 employees. He also serves on 15 boards and commissions, two of which he is the presiding member. The services and oversight found in the Secretary of State's office reaches every department and agency in state government.

Accuracy, cost effectiveness and accountability drive every decision within the department. Secretary Hargett places a premium on customer service, while leveraging technology to create efficiencies that benefit taxpayers with a customer-centered approach to state government. His office has overseen a massive overhaul of its technological abilities to embrace its customers online as evidence by the successful implementation of the department's online corporate filing system.

The Secretary of State’s office is responsible for keeping a register of the official acts and proceedings of the governor and providing those records to the General Assembly. It also must keep track of all acts and resolutions adopted by the General Assembly and all state administrative rules and regulations.

The office also collects and maintains other business records for the state, including corporate charters, annual report, trademarks and the execution of notary commissions.

Divisions include the Division of Administrative Procedures, Division of Business Services, Division of Charitable Solicitations, Fantasy Sports and Gaming, Division of Elections, Division of Publications, Division of Records Management and the Tennessee State Library and Archives.

Our mission is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness and accountability in a customer-centered environment.


Contact Information Alyson Burks


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