Business Office

Refunds

Refunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Refund Calculation

2013 – 2014 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds for dropped courses are processed beginning 3 weeks after classes begin. Refunds are processed to the student in the form of a check or direct deposit.

After the term begins on May 31st, if you are dropping a class and adding another class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is Regents Online courses. Regents Online courses are charged at a different per hour rate and are charged separately from Vol State courses. Regents Online courses cannot be evenly exchanged with Vol State courses.

If you are enrolled in only one class and want to drop it and add another, you must add first.

Fee adjustments will be based on courses dropped. Students who register and then drop hours or withdraw completely during a fee adjustment period will be assessed a prorated fee for dropped hours. For example, fees for a student registered for 15 hours that drops to 9 hours during the 75% refund period will be re-calculated for 9 hours at the full rate per hour and 6 hours at 25% of the rate per hour. The difference between the re-calculated fees and the original tuition would be the refund to the student.

Fees are adjusted based on the date the drop/withdrawal is processed through Pride Online, or the date the drop/withdrawal is prepared by the Records & Registration Office. Please refer to the chart below for refund dates.

Fee payment deadlines
If you register/add classes
Maymester 2014
Fees are due by
Before May 7th May 7th
On or After May 7th At time of Registration


If you register/add classes
Summer 2014
Fees are due by
Before May 22nd May 22nd
On or After May 22nd At time of Registration


If you register/add classes
Spring 2014
Fees are due by
Before January 7th January 7th
On or After January 7th At time of Registration


If you register/add classes
Fall 2013
Fees are due by
Before August 14th August 14th
August 14th through late registration At time of Registration


**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register. Visit the Business Office website for additional information.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Summer 2014

Session

100% 75% 25%
10 Week June 1, 2014 June 10,2014 June 19, 2014
1st 5 Week June 1, 2014 June 6, 2014 June 10,2014
2nd 5 Week July 6, 2014 July 11, 2014 July 15, 2014
RODP June 1, 2014 June 10, 2014 June 18, 2014
Maymester May 8, 2014 May 11, 2014 May 13, 2014
Learning Support July 27, 2014 July 29, 2014 July 30, 2014
 Spring 2014
Session 100% 75% 25%
Full Term January 15, 2014 January 29, 2014 February 10, 2014
RODP January 15, 2014 January 29, 2014 February 12, 2014
1st 5 Week January 15, 2014 January 20, 2014 January 24, 2014
1st 7 Week January 15, 2014 January 22, 2014 January 27, 2014
Full Time Friday January 16, 2014 January 30, 2014 February 12, 2014
10 Week February 19, 2014 February 28, 2014 March 9, 2014
2nd 5 Week February 19, 2014 February 24, 2014 February 28, 2014
2nd 7 Week March 5, 2014 March 12, 2014 March 17, 2014
3rd 5 Week March 26, 2014 March 31, 2014 April 5, 2014
RODP 1st 7 Week January 15, 2014 January 22, 2014 January 28, 2014
RODP 2nd 7 week March 16, 2014 March 23, 2014 March 29, 2014
 Fall 2013
Session 100% 75% 25%
Full Term August 25, 2013 September 6, 2013 September 20, 2013
RODP August 25, 2013 September 6, 2013 September 20, 2013
1st 5 Week August 25, 2013 August 28, 2013 September 2, 2013
1st 7 Week August 25, 2013 August 30, 2013 September 5, 2013
Full Time Friday August 29, 2013 September 12, 2013 September 25, 2013
10 Week September 2, 2013 September 11, 2013 September 20, 2013
2nd 5 Week September 27, 2013 October 2, 2013 October 6, 2013
2nd 7 Week October 16, 2013 October 23, 2013 October 28, 2013
3rd 5 Week November 6, 2013 November 11, 2013 November 16, 2013
RODP 1st 7 Week August 25, 2013 August 29, 2013 September 4, 2013
RODP 2nd 7 week October 15, 2013 October 21, 2013 October 28, 2013

*Refunds are calculated on billed credit hours.

** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

***Visit the Business Office website for additional information.

****The online payment system is working:  http://www.volstate.edu/Pride/

*****The deferred payment plan is not available for Summer 2014. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of Regents Online Degree Program (RODP) courses. RODP courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.