Definition of Terms Continued
Grant-in-Aid— A form of financial assistance made
to a qualified student who possesses certain talent sought
or valued by an institution, such as “Athletic Grant-in-Aid.”
Hours Attempted— The total credit hours carried by
the student for courses in which a grade of A, B, C, D,
or F is received.
Hours Enrolled— The total credit hours carried by
the student for all courses except those from which the
student officially withdrew or for those which the student
audited.
Joint Enrollment— The opportunity for a high school
senior to enroll jointly at Vol State with approval from
the high school principal.
Major— The student’s primary field of interest
or major area of emphasis. The field of concentration may
fall within a single department of instruction or it may
overlap several departments.
Matriculation— The initial enrollment of the student
as a member of a college.
Part-Time Student— One who is carrying an academic
schedule of less than 12 semester hours per term.
Grade Point Average— The GPA is determined by dividing
the total number of quality points earned by the total number
of quality hours which the student attempted at Vol State.
Readmission— The return of a student who was not
enrolled the previous semester of the academic year. A student
who is readmitted after a one semester suspension will be
readmitted on Academic Probation status.
Reinstatement— The act of readmitting a student after
he/she has been socially dismissed.
Residency Status— Students are classified as resident
or nonresident for the purpose of assessing tuition charges.
The definition of residency is determined by the State Board
of Regents, and all decisions concerning resident classification
are made in the Office of Admissions and Records.
Semester— Fall and Spring semesters constitute an
academic year. Where there is a summer semester, it is an
extra term and may or may not follow the same plan.
Social Dismissal— Involuntary separation of a student
from the College as a result of action taken because of
misconduct.
Special Student— One who is not pursuing an associate
degree. Special students are those taking non-credit courses
in continuing education or students taking credit classes
for audit, job modification, or personal enrichment.
Student Financial Aid— Money made available to a
student who demonstrates financial need. The term covers
grants, loans and student work programs which are designed
to assist the student in meeting their educational cost.
Money made available to a student without regard to financial
need is not classified as financial aid but as an award.
Transfer Student— A student who has withdrawn from
one college and is admitted to another as a regular undergraduate;
and is enrolled in courses for credit and programs leading
toward an Associate Degree.
Transient Student— A student who is admitted for
a limited period and who is regularly enrolled at another
institution.
Withdrawal (Administrative)— A release from enrollment
when an instructor notifies the appropriate authority within
the designated time period of the student’s inability
to pass due to excessive unexcused class absence.
Withdrawal (Student Initiated)— A release from enrollment
when a student notifies the appropriate authorities within
the designated time period that he /she wishes to withdraw
from a course or courses.
SNOW POLICY
Volunteer State Community College will normally remain
open as scheduled regardless of weather conditions. However,
should generally prevailing hazardous ice and snow conditions
dictate that the school will be closed for the day, or part
of the day, radio and television stations will be notified.
Students should be aware that these stations do not ordinarily
announce if a school is open, but only if a school is closed.
For the most accurate information, students should check
the College website (www.volstate.edu) or listen to the
College radio station, WVCP (88.5 FM). When possible, notices
will be posted by 6:00 a.m. on any day when there is any
doubt whether the College will be open. Information concerning
evening classes will be broadcast by 3:00 p.m on any day
when there is inclement weather if possible. It is not necessary
for students to inform teachers in advance of absences due
to inclement weather.
Should the College open late due to inclement weather,
classes will meet at the regularly scheduled time throughout
the day. For example, if the College opens at 10:00 a.m.,
the regularly scheduled 10:00 class will be the first class
to meet for the day.
Even though the College is “open” in full or
in part, students and college personnel should not endanger
their lives or safety by attempting to reach campus when
their local road conditions prohibit safe travel. Students
are on their “honor” in observing this, but
where such local hazardous conditions exist, individual
students may be entitled to an excused absence (privilege
of making up missed work.) Keep in mind that relative hazards
may vary within our twelve -county service area and the
decision to be opened or closed will relate to generally
prevailing conditions.
In the event of inclement weather when the College remains
open, all faculty, administrators and staff will be expected
to make every reasonable effort to maintain their regular
work schedules but are advised to avoid undue risks in traveling.
Employees who anticipate arriving late or not arriving to
work at all should notify their immediate
supervisors. Employees will have the option of charging
their time off to annual leave or leave without pay; or,
with approval, they may make up their lost work hours.
Students will be responsible for any academic work which
they missed due to absences caused by severe weather conditions.
It is the individual student’s responsibility to take
the initiative to make up any classwork missed.
For earliest announcements and latest information about
Vol State closings and openings, listen to WVCP, 88.5 FM,
Volunteer State’s public service radio station, or
visit the website at www.volstate.edu.
Off-Campus Snow Policy
In the event of inclement weather, a decision regarding
the cancellation of classes at off-campus locations will
be announced on the College radio station, WVCP (88.5 FM),
and other local radio and television stations by 3:00 p.m.
or as soon thereafter as possible. This decision may vary
due to weather conditions within a specific
county. Students may contact the Division of Off-Campus
Services for specific information at 230-3742.
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