Refunds

Refunds

Refunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Refund Calculation

2014 – 2015 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds for dropped courses are processed beginning 3 weeks after classes begin. Refunds are processed to the student in the form of a check or direct deposit.

After the term begins on January 20th, if you are dropping a class and adding a different class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is Regents Online courses. Regents Online courses are charged at a different per hour rate and are charged separately from Vol State courses. Regents Online courses cannot be evenly exchanged with Vol State courses.

If you are enrolled in only one class and want to drop it and add another, you must add first.

Fee adjustments will be based on courses dropped. Students who register and then drop hours or withdraw completely during a fee adjustment period will be assessed a prorated fee for dropped hours. For example, fees for a student registered for 15 hours that drops to 9 hours during the 75% refund period will be re-calculated for 9 hours at the full rate per hour and 6 hours at 25% of the rate per hour. The difference between the re-calculated fees and the original tuition would be the refund to the student.

Fees are adjusted based on the date the drop/withdrawal is processed through the My Volstate Portal, or the date the drop/withdrawal is prepared by the Records & Registration Office. Please refer to the chart below for refund dates.

Fee payment deadlines

If you register/add classes
  Spring 2015
Fees are due by
Before January 20th January 20th
On or After January 20th At time of Registration

 
If you register/add classes
  Fall 2014
Fees are due by
Before August 13th August 13th
On or After August 13th At time of Registration


If you register/add classes
  Summer 2014
Fees are due by
Before May 22nd May 22nd
May 7th through late registration At time of Registration


**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register. Visit the Business Office website for additional information.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Spring 2015
Session 100% 75% 25%
Full Term January 19, 2015 February 2, 2015 February 14, 2015
RODP January 19, 2015 February 2, 2015 February 15, 2015
1st 5 Week January 19, 2015 January 24, 2015 January 28, 2015
1st 7 Week January 19, 2015 January 26, 2015 January 31, 2015
Full Time Friday January 22, 2015 February 5, 2015 February 17, 2015
10 Week February 24, 2015 March 5, 2015 March 14, 2015
2nd 5 Week February 24, 2015 March 1, 2015 March 5, 2015
2nd 7 Week March 15, 2015 March 22, 2015 March 27, 2015
3rd 5 Week March 31, 2015 April 5, 2015 April 9, 2015
RODP 1st 7 Week January 19, 2015 January 25, 2015 January 30, 2015
RODP 2nd 7 week March 15, 2015 March 22, 2015 March 28, 2015
Fall 2014
Session 100% 75% 25%
Full Term August 24, 2014 September 7, 2014 September 19, 2014
RODP August 24, 2014 September 7, 2014 September 20, 2014
1st 5 Week August 24, 2014 August 29, 2014 September 3, 2014
1st 7 Week August 24, 2014 August 31, 2014 September 4, 2014
Full Time Friday August 28, 2014 September 11, 2014 September 24, 2014
10 Week September 1, 2014 September 10, 2014 September 19, 2014
2nd 5 Week

September 29, 2014

October 4, 2014 October 8, 2014
2nd 7 Week

October 15, 2014

October 22, 2014 October 27, 2014
3rd 5 Week

November 3, 2014

November 8, 2014 November 13, 2014
RODP 1st 7 Week August 24, 2014 August 30, 2014 September 5, 2014

RODP 2nd 7 Week

October 19, 2014 October 26, 2014 November 1, 2014
Summer 2014

Session

100% 75% 25%
10 Week June 1, 2014 June 10,2014 June 19, 2014
1st 5 Week June 1, 2014 June 6, 2014 June 10,2014
2nd 5 Week July 6, 2014 July 11, 2014 July 15, 2014
RODP June 1, 2014 June 10, 2014 June 18, 2014
Maymester May 8, 2014 May 11, 2014 May 13, 2014
Learning Support July 27, 2014 July 29, 2014 July 30, 2014
 

*Refunds are calculated on billed credit hours.

** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

***Visit the Business Office website for additional information.

****The online payment system is working:  https://portal.volstate.edu

*****The deferred payment plan is not available for the summer term. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of Regents Online Degree Program (RODP) courses. RODP courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.