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Human Resources Assistant

Company Information

Company: First Call Staffing

Location: Portland

Company Website

First Call Staffing is a temp to hire agency. We seek qualified candidates for roles that they can grow and go full time with. We offer benefits, paid time off, resume building and more!

Job Description

Human Resources Assistant
First Call Staffing-Portland, TN 37148
We are seeking qualified applicants for a Human Resources Assistant position located in Portland, TN! Temporary to Permanent position. We offer paid time off, benefits, and more!

ESSENTIAL DUTIES AND RESPONSIBILTIES: The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed. (Describe five to seven major responsibilities of the job, beginning with the most important.)

Talent Sourcing and Selection

Attract, select and hire best talent through maintaining and improving processes which assure integrity, government compliance, short time to fill, low cost and positive experience for candidates and hiring team.

This will include:

o Lead the hourly recruiting for USTA in Massachusetts
o Maintain internal position posting and selection processes
o Insure proper external position postings, handling of applicant flow, including employee referrals
o Identify and maintain strong relationships with government and private sources for referral of manufacturing candidates
o Administration of skill assessments, effective interviewing, participation in selection, development and presentation of offers, managing acceptance and start process for all union positons.

Associate Relations, Talent Retention, Conflict Avoidance and Resolution

Maintain a work environment where employees understand, are comfortable with and proactively accessing appropriate internal support for their interests and concerns.

o Support supervisors and associates with communications, training and coaching on how to interpret and apply HR policies and procedures especially in core areas of interest such as time and attendance, performance evaluations / disciplinary action, pay and benefits
o Address and maintain data on areas of concern to enable systemic problem identification and resolution. This will include participation in onboarding new and transferring associates, “management by walking around” all shifts, and exit interviews.
o Assist with programs and activities such as annual benefits open enrollment communications, year-round wellness initiatives; recognition programs for length of service, military service, educational attainment, retirement and birthdays; picnic, breakfasts, holiday gifts and charitable events like the United Way.
o Support and advance health, safety and worker’s compensation programs.

HR Data Entry, Accuracy and Reporting

o Encourage and support associate and manager self-service, where available. Where not available, insure accurate and timely entry of HR data (hires, data changes, terminations).
o Payroll-Timecard management. Work with managers to avoid timecard discrepancies such as time–off balances and leaves of absence. Ensure alignment to time keeping policies. Maintain and keep track of Time & Attendance for both Union and all other hourly non-exempt employees to ensure compliance with all work rules.
o Maintains personnel filing system and record retention program per company policy.
o Work with the Training Coordinator to ensure employee data integrity and compliance with IATF 16949 / ISO 9001:2015
o Assemble and insure data quality for internal reports such as monthly headcount and turnover.

Other Duties:

o Processes Mail
o Greets visitors and candidates
o Assist various departments organizing appropriate meetings or trainings

Requirements
o Intermediate Microsoft Office experience with emphasis in Outlook, Microsoft Excel and PowerPoint.
o Prior experience with Kronos Timekeeping highly desired
o Demonstrated ability to accurately perform high volume, detailed work
o Excellent at planning, organization and managing multiple priorities
o Effective and professional written and oral communication
o Highly customer service oriented
o Ability to independently derive answers to problems through research and thought and present ideas persuasively
o Able to flex schedule to business needs
o Proficiency with employment legal requirements including but not limited to EEO/AAP, COBRA, FMLA, FLSA, HIPAA, unemployment and worker’s compensation
o Ability to move safely in a manufacturing environment
Education Requirements
HR Certificate, Administrative Series preferred.
Number of Years
3+ years of related work experience in a manufacturing setting, with a working knowledge of general HR principles and day to day HR processes.
Language Skills
Ability to effectively present information and respond to questions from employees at all levels of the organization. Ability to communicate with all employees and deal with difficult situations as they arise, while effectively adhering to company policy and procedure. Ability to write reports, business correspondence, and procedure manuals.
Mathematical Skills
Ability to apply mathematical functions to day to day activities, including but not limited to attendance and recruiting tracking, employee data audit functions, headcount reporting, ect.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.
SUPERVISOR SITUATION:
The HR ADMINISTRATOR position reports to the HR Manager. Although no direct supervision of other employees is involved, the HR Administrator must regularly interact with all employees on all levels and on all shifts and often provide direction with regard to policy compliance and/or interpretation of other rules or procedures.

VISION REQUIREMENTS:
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: This is an office position and primarily involves sitting at a desk, operating computer hardware, however, while performing the duties of this job, the employee will frequently be walking throughout the office building and on the shop floor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually light/moderate.

OTHER SKILLS and ABILITIES:
Must be fully versed in the use and application of plant equipment, personal computer and associated software programs (Microsoft Office: Word, Excel, Powerpoint, and Access).

Pay Rate: Depending on Experience

Job Type: Full-Time

Job Type: Full time

Work Hours: 1st shift

Compensation: DOE

Start Date: February 23, 2018

Requirements

Requirements
o Intermediate Microsoft Office experience with emphasis in Outlook, Microsoft Excel and PowerPoint.
o Prior experience with Kronos Timekeeping highly desired
o Demonstrated ability to accurately perform high volume, detailed work
o Excellent at planning, organization and managing multiple priorities
o Effective and professional written and oral communication
o Highly customer service oriented
o Ability to independently derive answers to problems through research and thought and present ideas persuasively
o Able to flex schedule to business needs
o Proficiency with employment legal requirements including but not limited to EEO/AAP, COBRA, FMLA, FLSA, HIPAA, unemployment and worker’s compensation
o Ability to move safely in a manufacturing environment
Education Requirements
HR Certificate, Administrative Series preferred.
Number of Years
3+ years of related work experience in a manufacturing setting, with a working knowledge of general HR principles and day to day HR processes.
Language Skills
Ability to effectively present information and respond to questions from employees at all levels of the organization. Ability to communicate with all employees and deal with difficult situations as they arise, while effectively adhering to company policy and procedure. Ability to write reports, business correspondence, and procedure manuals.
Mathematical Skills
Ability to apply mathematical functions to day to day activities, including but not limited to attendance and recruiting tracking, employee data audit functions, headcount reporting, ect.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.
SUPERVISOR SITUATION:
The HR ADMINISTRATOR position reports to the HR Manager. Although no direct supervision of other employees is involved, the HR Administrator must regularly interact with all employees on all levels and on all shifts and often provide direction with regard to policy compliance and/or interpretation of other rules or procedures.

VISION REQUIREMENTS:
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: This is an office position and primarily involves sitting at a desk, operating computer hardware, however, while performing the duties of this job, the employee will frequently be walking throughout the office building and on the shop floor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually light/moderate.

OTHER SKILLS and ABILITIES:
Must be fully versed in the use and application of plant equipment, personal computer and associated software programs (Microsoft Office: Word, Excel, Powerpoint, and Access).

Pay Rate: Depending on Experience

Job Type: Full-Time

Education: Associate's degree

Experience: 3 years

Contact Information

Brittany Crawford
bcrawford@fcqs.com
(615) 325-2022

Date Posted: February 7, 2018