Documentation Requirements

Please obtain the following relevant documentation from an appropriate medical professional/provider. The medical provider/professional you choose must have the appropriate credentials to diagnose and treat your specific condition or disability. Your school psychologist may have the documentation you need, so check with “Psychological Services” or the Board of Education office in your county.

Attention Deficit Disorder, Psychological/Psychiatric Impairment, or Medical/Health/Physical Disability

If you have an Attention Deficit Disorder, Psychological/Psychiatric Impairment, or Medical/Health/Physical Disability, please send us one of the documentation options below:

  • Diagnostic Narrative in letter format, typed on letterhead, with an original signature.
    This letter must be diagnostic, prescriptive in nature, and show a logical relationship between the disability and any recommended accommodations. We will not accept a Diagnostic Narrative for the verification of a specific learning disability. The narrative should include:
    • a specific diagnosis and, if your professional provided the diagnosis, the methods used to diagnose the disability
    • a discussion of how specific symptoms of the disability may impact class participation
    • a logical relationship between the disability and any recommended accommodations

OR

  • Diagnostic Test Report typed on letterhead, with an original signature.
    The report should include:
    • a list of all tests administered with all test scores and interpretations
    • the identification of global intelligence (IQ)
    • assessments of achievement and information processing
    • a diagnostic summary
    • a discussion of how specific symptoms of the disability may impact class participation
    • a logical relationship between the disability and any recommended accommodations

Learning Disability

If you have a Learning Disability, we will only accept the following documentation option:

  • Diagnostic Test Report typed on letterhead, with an original signature.
    The report should include:
    • a list of all tests administered with all test scores and interpretations
    • the identification of global intelligence (IQ)
    • assessments of achievement and information processing
    • a diagnostic summary
    • a discussion of how specific symptoms of the disability may impact class participation
    • a logical relationship between the disability and any recommended accommodations

Additional Documentation

Please also send us your latest IEP or school plan, if you have one. Your IEP/school plan will not be used to determine college-level accommodations but may help us understand the accommodations with which you are most familiar.

Sending Documentation

Send all documentation to Access Center by one of the following ways:

  • AIM (Access Center portal): Securely upload your documents with your online application.
  • Fax: 615-230-4808
  • In-person or mail: 1480 Nashville Pike, Ramer Building/Room 143, Gallatin, TN 37066
  • Email: access.center@volstate.edu

Questions

If you have any questions about documentation, we encourage you to reach out to the Access Center.