Onboarding New Employees

Congratulations on your new position at Volunteer State Community College. We hope this opportunity provides an avenue of growth and development as you pursue your professional and academic goals.

The Office of Human Resources has provided this site as a centralized, convenient place to find information you may need in the days ahead. We hope you find the resources helpful as you enter your new position.

To review the required new hire forms/documents, training, policies, and other resources, please choose your employment classification below.

You may use any of the links below to access these forms. For all other forms listed, please contact the Office of Human Resources at 615-230-3592 or email them at Human.Resources@volstate.edu to request them for security purposes.

Full Time Employees
Adjunct/Temporary Employee

New hire forms/documents must be completed and returned in person to the Office of Human Resources on your hire date or before. You may print the forms and complete them in advance, or complete them in our office.

New Employee Orientation

Required New Hire Forms/Documents

W-4
Direct Deposit Authorization (Provide a voided check or direct deposit form from your financial institution)
I-9 Employment Eligibility Verification (This form must be downloaded to your machine and opened in either Adobe Reader or Adobe Acrobat. Provide originals of the acceptable documents for I-9 Employment Eligibility verification)
I-9 Instructions
Social Security Card for payroll purposes
Personal Information Form (check with HR)
Transcript Request Form
Beneficiary Designation (check with HR)
Emergency Contact Information
Employee Spouse, Dependent List
Prior State Service
Voluntary Veteran Self-Identification
Voluntary Demographic Information

Required Training

Employee Training Information

Policies

Resources

Benefit Overview

Online Benefits Enrollment Links and Forms

Enroll online using Edison Employee Self Service (ESS).

Medical / Dental / Vision: Enrollment Form

Life Insurance Forms

Retirement Forms

403(b) Participation Agreement (check with HR)
Notice of Election to Participate in the ORP or the TCRS
ORP Contribution Specification Form
Update Retirement Beneficiaries

Flexible Benefits Enrollment Forms:

2026 FSA Enrollment Form
2026 HSA Employee Contribution Form (check with HR)

New hire forms/documents must be completed and returned in person to the Office of Human Resources on your hire date or before. You may print the forms and complete them in advance, or you may complete the forms in our office.

Information Summary
W-4
Direct Deposit Authorization (Provide voided check or direct deposit form from your financial institution)
I-9 Employment Eligibility Verification (This form must be downloaded to your machine and opened with Adobe Reader or Adobe Acrobat. Provide originals of the acceptable documents for I-9 Employment Eligibility verification)
I-9 Instructions
Social Security Card for payroll purposes
Transcript Request Form
Personal Information Form (check with HR)
Voluntary Veteran Self-Identification
Voluntary Demographic Information

Required Training

Employee Training Information