Vol State currently conducts two commencement ceremonies each year, one at the end of the Fall semester and one at the end of the Spring semester. Summer graduates participate in the following Fall ceremony. Participation in Commencement is optional, but strongly encouraged. Participating in the ceremony in no way confirms the completion of requirements or official graduation. All graduation requirements must be completed before the credential can be posted to the student's transcript or diploma.

Fall 2024 Commencement will be held on December 14th at 10:00 a.m. in the Moore Gymnasium of the Pickel Field House building on the main campus in Gallatin.

Applicants will receive an invitation email to their student email account with details and instructions. To check your email, log in to My Vol State and click on the email link as pictured below.

Vol State Portal image with the email icon

Participants will receive guest tickets for the ceremony. The number of tickets will be determined by the number of participants.

The ceremony will be live-streamed on our website for family, friends, faculty/staff, and the community to view as the ceremony takes place. It will be recorded and available for viewing on the website once the ceremony has ended.

Student names will appear in the Commencement program as listed in our system. If a student has a name change, a Name/Permanent Address Change electronic form should be completed.

Due to the timing of grade entry at the end of each term, Latin Honors to be included in the ceremony and on transcripts for degree-seeking students are calculated based on the student's previous term-inclusive combined GPA. All college-level courses, including transfer work, will be included in calculating honors.

Please send any questions or concerns regarding graduation and commencement to

Commencement Ceremony Checklist

If you plan to participate in the Commencement ceremony, please make sure to do the following:

  • Eligible graduates will be sent an email to their student email account with instructions on how to complete a Commencement Registration form to participate in the ceremony. Emails should be received approximately two months prior to the ceremony. There is no cost associated with participating in the ceremony. To check your email, log in to My Vol State and click on the email link there.
  • Frequently check your student email account for important Commencement instructions and updates such as:
    • Email with dates and instructions on regalia (cap, gown & tassel) and guest ticket distribution
    • Final ceremony details
  • Participants graduating with Latin (GPA) Honors receive a gold honors tassel through the Bookstore when picking up their cap and gown. At the time of distribution, the Bookstore will have a list of all participants that qualify for Latin Honors. The list will not be available before this date.
  • Phi Theta Kappa Honor Society students may order PTK honor accessories through the PTK website. If you’re a member of another honor society, please review the Academic Regalia section online for approved items and purchase your items directly from that society’s website. Remember to leave time for shipping!
  • Veterans: A special cord to identify your veteran status will be available with regalia through the main campus bookstore. The Bookstore will have a list of all participants that have veterans status with the Office of Adult Learners & Veterans Affairs.
  • The ceremony will be streamed on the Vol State graduation web page on the day of the ceremony.
  • All ceremony participants will receive a diploma cover during the ceremony. Diplomas will be mailed at a later date. Visit for diploma details.
  • Please complete our graduate surveys.

Academic Regalia

Following is the approved regalia for commencement:

  • GPA Honor Graduates – Gold Tassel
  • United States Veterans – Red, White & Blue Cords
  • Lambda Epsilon Chi (LEX), Paralegal Honor Society – Purple Sash with Gold Society Letters
  • Vol State Academic Honors Program – Red Ribbon with a Bronze Honors Program Medallion
  • Sigma Chi Eta, Community College Honor Society of the National Communication Association – Red & White Cords
  • Phi Theta Kappa Honor Society – Gold Key Honors Stole, Blue & Gold Cords, and/or Blue Cord with Golden Key Medallion
  • Sigma Alpha Pi, The National Society of Leadership and Success – Platinum Stole with Black Society Letters and/or Black & Platinum Cords
  • Sigma Kappa Delta, The English Honor Society for 2-Year Colleges – Gold & Green Cords
  • Kappa Beta Delta, International Honor Society for ACBSP Accredited Business Programs – Royal Blue Stole with Black & Gold Key and/or Blue & Yellow Honor Cords