Refunds

two students sitting on a bench laughingRefunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Beginning Fall 2018, the Business Office will add a new refund method for overpayments and dropped classes.

Refunds for overpayments and dropped classes will now be issued to the credit/debit card if used previously to make payments for the current term. If multiple credit/debit cards were used, the refund may be split between those cards. If no previous credit/debit cards payments were made, or if the amount of the refund exceeds the amount of payments made by a credit/debit card, the refund will be processed as Direct Deposit (if previously set up), or by check.

No changes will be made to the refund process for excess Financial Aid.  All Financial Aid refunds will be issued as Direct Deposit or by Check. See instructions for setting up Direct Deposit.

Refund Calculation

2018-2019 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds are processed to the student as either a return to your credit/debit card, or as direct deposit or check.

After the term begins on January 14th, if you are dropping a class and adding a different class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is TN eCampus (formerly RODP) courses. TN eCampus courses are charged at a different per hour rate and are charged separately from Vol State courses. TN eCampus (formerly RODP) courses cannot be evenly exchanged with Vol State courses. TN eCampus courses cannot be evenly exchanged with other TN eCampus courses unless they are the exact same Part of Term.

If you register/add classes
Spring 2019
Fees are due by
Before January 4th January 4th
On or After January 4th At time of Registration
If you register/add classes
Fall 2018
Fees are due by
Before August 16th August 16th
On or After August 16th At time of Registration
Fee payment deadlines
If you register/add classes
Summer 2018
Fees are due by
Before May 11th May 11th
On or After  May 11th At time of Registration

**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Spring 2019
Session
100%
75%
25%
Full Term January 13, 2019 January 27, 2019 February 8, 2019
TN eCampus January 13, 2019 January 27, 2019 February 9, 2019
1st 5 Week January 13, 2019 January 18, 2019 January 22, 2019
1st 7 Week January 13, 2019 January 20, 2019 January 25, 2019
10 Week February 17, 2019 February 26, 2019 March 7, 2019
2nd 5 Week February 17, 2019 February 22, 2019 February 26, 2019
2nd 7 Week March 10, 2019 March 17, 2019 March 22, 2019
3rd 5 Week March 25, 2019 March 30, 2019 April 3, 2019
TN eCampus 1st 7 Weeks January 13, 2019 January 18, 2019 January 25, 2019
TN eCampus 2nd 7 Weeks March 10, 2019 March 14, 2019 March 23, 2019
Fall 2018
Session
100%
75%
25%
Full Term August 26, 2018 September 9, 2018 September 21, 2018
TN eCampus August 26, 2018 September 9, 2018 September 22, 2018
1st 5 Week August 26, 2018 August 31, 2018 September 4, 2018
1st 7 Week August 26, 2018 September 2, 2018 September 7, 2018
10 Week October 1, 2018 October 10, 2018 October 19, 2018
2nd 5 Week October 1, 2018 October 6, 2018 October 10, 2018
2nd 7 Week October 16, 2018 October 23, 2018 October 28, 2018
3rd 5 Week November 5, 2018 November 10, 2018 November 14, 2018
TN eCampus 1st 7 Weeks August 26, 2018 August 31, 2018 September 7, 2018
TN eCampus 2nd 7 Weeks October 16, 2018 October 20, 2018 October 31, 2018
Dual Enrollment August 26, 2018 September 9, 2018 September 21, 2018
Summer 2018
Session
100%
75%
25%
12 Week Term May 20, 2018 May 29, 2018 June 7, 2018
1st 3 Weeks May 20, 2018 May 23, 2018 May 25, 2018
2nd 3 Weeks June 10, 2018 June 13, 2018 June 15, 2018
3rd 3 Weeks July 1, 2018 July 4, 2018 July 6, 2018
4th 3 weeks July 22, 2018 July 25, 2018 July 27, 2018
1st 6 Weeks May 20, 2018 May 26, 2018 May 31, 2018
2nd 6 Weeks July 1, 2018 July 7, 2018 July 12, 2018
TN eCampus May 28, 2018 June 6, 2018 June 14, 2018


** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

****The online payment system is working: https://portal.volstate.edu

*****The deferred payment plan is not available for the summer term. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of TN eCampus (formerly RODP) courses. TN eCampus courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.

Financial Aid Refunds

Vol State Offers the following options for financial aid refunds:

  • Direct Deposit – Have the refund deposited directly into your checking or savings account. Vol State will send the refund file to the bank the same day that it is processed by the Business Office, but it could take up to 2-3 business days to reflect in your account. For information on how to set this up, click here.

  • Check – Students that do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the Business Office.