Refunds

two students sitting on a bench laughingRefunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Refunds for overpayments and dropped classes will now be issued to the credit/debit card if used previously to make payments for the current term. If multiple credit/debit cards were used, the refund may be split between those cards. If no previous credit/debit cards payments were made, or if the amount of the refund exceeds the amount of payments made by a credit/debit card, the refund will be processed as Direct Deposit (if previously set up), or by check.

All Financial Aid refunds will be issued as Direct Deposit or by Check. See instructions for setting up Direct Deposit.

Refund Calculation

2021-2022 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds are processed to the student as either a return to your credit/debit card, or as direct deposit or check.

After the term begins on August 23rd, if you are dropping a class and adding a different class in the same part of term, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is TN eCampus (formerly RODP) courses or courses in different parts of term. TN eCampus courses are charged at a different per hour rate and are charged separately from Vol State courses. TN eCampus (formerly RODP) courses cannot be evenly exchanged with Vol State courses. Vol State courses and TN eCampus courses cannot be evenly exchanged with other courses unless they are the exact same Part of Term.

Fee Payment Deadlines

IF YOU REGISTER/ADD CLASSES
FALL 2021

FEES ARE DUE BY

Before August 12th

August 12th

On or After August 12th

At time of Registration

IF YOU REGISTER/ADD CLASSES
SUMMER 2021

FEES ARE DUE BY

Before May 7th

May 7th

On or After May 7th

At time of Registration

**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Fall 2021
SESSION 100% 75% 25%
Full Term & Dual August 22, 2021 September 5, 2021 September 17, 2021
TN eCampus August 22, 2021 September 5, 2021 September 18, 2021
1st 5 Weeks August 22, 2021 August 27, 2021 August 31, 2021
1st 7 Weeks August 22, 2021 August 29, 2021 September 3, 2021
10 Weeks September 27, 2021 October 6, 2021 October 15, 2021
2nd 5 Weeks September 27, 2021 October 2, 2021 October 6, 2021
2nd 7 Weeks October 12, 2021 October 19, 2021 October 24, 2021
3rd 5 Weeks November 1, 2021 November 6, 2021 November 10, 2021
Tn eCampus 1st 7 Weeks August 22, 2021 August 27, 2021 September 4, 2021
TN eCampus 2nd 7 Weeks October 12, 2021 October 16, 2021 October 27, 2021
TN eCampus 10 Weeks September 26, 2021 October 6, 2021 October 15, 2021
Summer 2021
SESSION 100% 75% 25%
12 Week Term May 16, 2021 May 27, 2021 June 6, 2021
1st 3 Weeks May 16, 2021 May 19, 2021 May 21, 2021
2nd 3 Weeks June 6, 2021 June 9, 2021 June 11, 2021
3rd 3 Weeks June 27, 2021 June 30, 2021 July 2, 2021
4th 3 weeks July 18, 2021 July 21, 2021 July 23, 2021
1st 6 Weeks May 16, 2021 May 22, 2021 May 27, 2021
2nd 6 Weeks June 27, 2021 July 3, 2021 July 8, 2021
1st 9 Weeks May 16, 2021 May 24, 2021 June 1, 2021
2nd 9 Weeks June 6, 2021 June 14, 2021 June 22, 2021
TN eCampus May 23, 2021 May 27, 2021 June 9, 2020
Spring 2021
SESSION 100% 75% 25%
Full Term & Dual January 18, 2021 February 1, 2021 February 13, 2021
TN eCampus January 18, 2021 February 1, 2021 February 14, 2021
1st 5 Weeks January 18, 2021 January 23, 2021 January 27, 2021
1st 7 Weeks January 18, 2021 January 25, 2021 January 30, 2021
10 Weeks February 22, 2021 March 3, 2021 March 12, 2021
2nd 5 Weeks February 22, 2021 February 27, 2021 March 3, 2021
2nd 7 Weeks March 14, 2021 March 21, 2021 March 26, 2021
3rd 5 Weeks March 29, 2021 April 3, 2021 April 7, 2021
Tn eCampus 1st 7 Weeks January 18, 2021 January 24, 2021 January 30, 2021
TN eCampus 2nd 7 Weeks March 14, 2021 March 19, 2021 March 27, 2021
TN eCampus 10 Weeks February 21, 2021 February 25, 2021 March 12, 2021


** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

****The online payment system is working: https://portal.volstate.edu

*****The deferred payment plan is not available for the summer term. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (same parts-of-term) within a term with the exception of TN eCampus (formerly RODP) courses. TN eCampus courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.

Financial Aid Refunds

Vol State Offers the following options for financial aid refunds:

  • Direct Deposit – Have the refund deposited directly into your checking or savings account. Vol State will send the refund file to the bank the same day that it is processed by the Business Office, but it could take up to 2-3 business days to reflect in your account. For information on how to set this up, click here.

  • Check – Students that do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the Business Office.