Refunds

two students sitting on a bench laughingRefunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.

Refunds for overpayments and dropped classes will now be issued to the credit/debit card if used previously to make payments for the current term. If multiple credit/debit cards were used, the refund may be split between those cards. If no previous credit/debit cards payments were made, or if the amount of the refund exceeds the amount of payments made by a credit/debit card, the refund will be processed as Direct Deposit (if previously set up), or by check. 

All Financial Aid refunds will be issued as Direct Deposit or by Check. See instructions for setting up Direct Deposit.

Refund Calculation

2020-2021 Information

Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds are processed to the student as either a return to your credit/debit card, or as direct deposit or check.

After the term begins on August 24th, if you are dropping a class and adding a different class, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is TN eCampus (formerly RODP) courses. TN eCampus courses are charged at a different per hour rate and are charged separately from Vol State courses. TN eCampus (formerly RODP) courses cannot be evenly exchanged with Vol State courses. TN eCampus courses cannot be evenly exchanged with other TN eCampus courses unless they are the exact same Part of Term.

Fee payment deadlines

IF YOU REGISTER/ADD CLASSES
FALL 2020

FEES ARE DUE BY

Before August 13th

August 13th

On or After August 13th

At time of Registration

IF YOU REGISTER/ADD CLASSES
SUMMER 2020

FEES ARE DUE BY

Before May 8th

May 8th

On or After May 8th

At the time of Registration

IF YOU REGISTER/ADD CLASSES
SPRING 2020

FEES ARE DUE BY

Before January 10th

January 10th

On or After January 10th

At time of Registration

**The Deferred Payment Plan is not offered for Maymester or Summer term.

REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

Refund Dates

NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.

Fall 2020
SESSION 100% 75% 25%

Full Term & Dual

August 23, 2020

September 6, 2020

September 18, 2020

TN eCampus

August 23, 2020

September 6, 2020

September 18, 2020

1st 5 Weeks

August 23, 2020

August 28, 2020

September 1, 2020

1st 7 Weeks

August 23, 2020

August 30, 2020

September 4, 2020

10 Weeks

September 28, 2020

October 7, 2020

October 16, 2020

2nd 5 Weeks

September 28, 2020

October 3, 2020

October 7, 2020

2nd 7 Weeks

October 13, 2020

October 20, 2020

October 25, 2020

3rd 5 Weeks

November 2, 2020

November 7, 2020

November 11, 2020

Tn eCampus 1st 7 Weeks

August 23, 2020

August 28, 2020

September 4, 2020

TN eCampus 2nd 7 Weeks

October 13, 2020

October 17, 2020

October 28, 2020

TN eCampus 10 Weeks

September 27, 2020

October 1, 2020

October 16, 2020

Summer 2020
SESSION 100% 75% 25%
12 Week Term May 17, 2020 May 28, 2020 June 7, 2020
1st 3 Weeks May 17, 2020 May 2, 2020 May 22, 2020
2nd 3 Weeks June 7, 2020 June 10, 2020 June 12, 2020
3rd 3 Weeks June 28, 2020 July 1, 2020 July 3, 2020
4th 3 weeks July 19, 2020 July 22, 2020 July 24, 2020
1st 6 Weeks May 17, 2020 May 23, 2020 May 28, 2020
2nd 6 Weeks June 28, 2020 July 4, 2020 July 9, 2020
1st 9 Weeks May 17, 2020 May 25, 2020 June 2, 2020
2nd 9 Weeks June 7, 2020 June 15, 2020 June 23, 2020
TN eCampus May 25, 2020 June 3, 2020 June 11, 2020
Nursing May 25, 2020 June 4, 2020 June 14, 2020
Spring 2020
SESSION 100% 75% 25%
Full Term/Dual 20-Jan-20 03-Feb-20 15-Feb-20
TN eCampus Full 20-Jan-20 03-Feb-20 16-Feb-20
1st 5 Weeks 20-Jan-20 25-Jan-20 29-Jan-20
1st 7 Weeks 20-Jan-20 27-Jan-20 01-Feb-20
10 Weeks 24-Feb-20 04-Mar-20 13-Mar-20
2nd 5 Weeks 24-Feb-20 29-Feb-20 04-Mar-20
2nd 7 Weeks 22-Mar-20 29-Mar-20 03-Apr-20
3rd 5 Weeks 06-Apr-20 11-Apr-20 15-Apr-20
TN eCampus 1st 7 Wks 20-Jan-20 25-Jan-20 01-Feb-20
TN eCampus 2nd 7 Wks 15-Mar-20 19-Mar-20 28-Mar-20
TN eCampus 10 Weeks 23-Feb-20 4-Mar-20 13-Mar-20


** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.

****The online payment system is working: https://portal.volstate.edu

*****The deferred payment plan is not available for the summer term. For additional information, visit here.

Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.

The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.

Maintenance Fee Refunds

Refunds are 100% for courses canceled by the institution.

There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (parts-of-term) within a term with the exception of TN eCampus (formerly RODP) courses. TN eCampus courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.

A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.

A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.

The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.

Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.

Other exceptions may be requested through the Office of the Vice-President for Student Services.

Out-of-State Tuition Refunds

The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.

Financial Aid Refunds

Vol State Offers the following options for financial aid refunds:

  • Direct Deposit – Have the refund deposited directly into your checking or savings account. Vol State will send the refund file to the bank the same day that it is processed by the Business Office, but it could take up to 2-3 business days to reflect in your account. For information on how to set this up, click here.

  • Check – Students that do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the Business Office.