Refunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.
Refunds for overpayments and dropped classes will now be issued to the credit/debit card if used previously to make payments for the current term. If multiple credit/debit cards were used, the refund may be split between those cards. If no previous credit/debit cards payments were made, or if the amount of the refund exceeds the amount of payments made by a credit/debit card, the refund will be processed as Direct Deposit (if previously set up), or by check.
All Financial Aid refunds will be issued as Direct Deposit or by Check. See instructions for setting up Direct Deposit.
Volunteer State Community College will grant tuition and fee credits for students who make adjustments to their class schedules or withdraw during specific times in a semester. Students who drop classes or withdraw from the college prior to the first official day of class for the courses part-of term will receive a 100% credit on their tuition and fees. Once a semester has begun, students will be responsible for a portion of their tuition and fees for all dropped classes. Refunds are processed to the student as either a return to your credit/debit card, or as direct deposit or check.
After the term begins on January 18, 2022, if you are dropping a class and adding a different class in the same part of term, the drop and the add must be processed on the same day in order to exchange the fees from the dropped class for the added class. The exception is TN eCampus (formerly RODP) courses or courses in different parts of term. TN eCampus courses are charged at a different per hour rate and are charged separately from Vol State courses. TN eCampus (formerly RODP) courses cannot be evenly exchanged with Vol State courses. Vol State courses and TN eCampus courses cannot be evenly exchanged with other courses unless they are the exact same Part of Term.
Fee Payment Deadlines
IF YOU REGISTER/ADD CLASSES
FEES ARE DUE BY
Before January 10th
On or After January 10th
At time of Registration
IF YOU REGISTER/ADD CLASSES
FEES ARE DUE BY
Before August 12th
On or After August 12th
At time of Registration
**The Deferred Payment Plan is not offered for Maymester or Summer term.
REMEMBER – If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.
NOTE: The dates listed below for each part of term represent the LAST date to drop a class and receive the percentage refund specified in that column.
|Full Term & Dual||January 17, 2022||January 31, 2022||February 12, 2022|
|TN eCampus||January 17, 2022||January 22, 2022||February 13, 2022|
|1st 5 Weeks||January 17, 2022||January 22, 2022||January 26, 2022|
|1st 7 Weeks||January 17, 2022||January 24, 2022||January 29, 2022|
|1st 10 Weeks||January 17, 2022||January 26, 2022||February 4, 2022|
|2nd 10 Weeks||February 21, 2022||March 2, 2022||March 11, 2022|
|2nd 5 Weeks||February 21, 2022||February 26, 2022||March 2, 2022|
|2nd 7 Weeks||March 13, 2022||March 20, 2022||March 25, 2022|
|3rd 5 Weeks||March 28, 2022||April 2, 2022||April 6, 2022|
|Tn eCampus 1st 7 Weeks||January 17, 2022||January 22, 2022||January 29, 2022|
|TN eCampus 2nd 7 Weeks||March 13, 2022||March 17, 2022||March 26, 2022|
|TN eCampus 10 Weeks||February 20, 2022||February 23, 2022||March 11, 2022|
|Full Term & Dual||August 22, 2021||September 5, 2021||September 17, 2021|
|TN eCampus||August 22, 2021||September 5, 2021||September 18, 2021|
|1st 5 Weeks||August 22, 2021||August 27, 2021||August 31, 2021|
|1st 7 Weeks||August 22, 2021||August 29, 2021||September 3, 2021|
|10 Weeks||September 27, 2021||October 6, 2021||October 15, 2021|
|2nd 5 Weeks||September 27, 2021||October 2, 2021||October 6, 2021|
|2nd 7 Weeks||October 12, 2021||October 19, 2021||October 24, 2021|
|3rd 5 Weeks||November 1, 2021||November 6, 2021||November 10, 2021|
|Tn eCampus 1st 7 Weeks||August 22, 2021||August 27, 2021||September 4, 2021|
|TN eCampus 2nd 7 Weeks||October 12, 2021||October 16, 2021||October 27, 2021|
|TN eCampus 10 Weeks||September 26, 2021||October 6, 2021||October 15, 2021|
|12 Week Term||May 16, 2021||May 27, 2021||June 6, 2021|
|1st 3 Weeks||May 16, 2021||May 19, 2021||May 21, 2021|
|2nd 3 Weeks||June 6, 2021||June 9, 2021||June 11, 2021|
|3rd 3 Weeks||June 27, 2021||June 30, 2021||July 2, 2021|
|4th 3 weeks||July 18, 2021||July 21, 2021||July 23, 2021|
|1st 6 Weeks||May 16, 2021||May 22, 2021||May 27, 2021|
|2nd 6 Weeks||June 27, 2021||July 3, 2021||July 8, 2021|
|1st 9 Weeks||May 16, 2021||May 24, 2021||June 1, 2021|
|2nd 9 Weeks||June 6, 2021||June 14, 2021||June 22, 2021|
|TN eCampus||May 23, 2021||May 27, 2021||June 9, 2020|
** REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.
****The online payment system is working: https://portal.volstate.edu
*****The deferred payment plan is not available for the summer term. For additional information, visit here.
Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.
The refund percentage will not be applied to the amount of payment, but as a percentage of adjustment of total fees. A refund would only be issued if the adjusted amount of fees is less than the amount paid by the student.
Maintenance Fee Refunds
Refunds are 100% for courses canceled by the institution.
There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (same parts-of-term) within a term with the exception of TN eCampus (formerly RODP) courses. TN eCampus courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.
A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.
A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.
The refund percentage is applied to the difference between the per hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.
Federal Title IV recipients will be granted refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.
Other exceptions may be requested through the Office of the Vice-President for Student Services.
Out-of-State Tuition Refunds
The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.
Financial Aid Refunds
Vol State Offers the following options for financial aid refunds:
Direct Deposit – Have the refund deposited directly into your checking or savings account. Vol State will send the refund file to the bank the same day that it is processed by the Business Office, but it could take up to 2-3 business days to reflect in your account. For information on how to set this up, click here.
Check – Students that do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the Business Office.